How to Use ChatGPT to Do Your Job Faster

In partnership with

Hello, Human Guide

Today, we will talk about these stories:

• Why most people use ChatGPT wrong (and how to fix it)

• The email trick that takes 10 seconds instead of 10 minutes

• One prompt that makes everything better

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Why Most People Get Bad Results

Here is what most people do. They open ChatGPT, type something like "write me an email," and get a generic response. Then they think AI is overhyped.

The problem is not the tool. The problem is the question.

ChatGPT does not know who you are. It does not know your job, your audience, or what you actually need. So it guesses. And guesses are usually wrong.

The fix is simple. Give it context. Tell it who you are, what you need, and how you want the answer. Watch what happens.

The Email That Writes Itself

Let me show you the difference.

Bad prompt: "Write me an email."

Good prompt: "I'm a marketing manager. Write a short email to my team announcing that our product launch is delayed by two weeks. Keep it positive and focus on the extra time to make things better. Under 100 words."

The second prompt takes 15 extra seconds to write. But it saves you 10 minutes of editing. And the result actually sounds like you.

This works for everything. Meeting prep? Tell ChatGPT who you are meeting with and what you want to accomplish. Research? Tell it your level of expertise and what format you need. Writing? Tell it the tone, the audience, and the length.

Context is the cheat code.

The One Prompt That Changes Everything

Here is my favorite trick. Instead of asking ChatGPT to do something, ask it to ask YOU questions first.

Try this: "I need help with [your task]. Before you start, ask me 3 questions to make sure you understand exactly what I need."

Now ChatGPT becomes a collaborator. It will ask things like: Who is this for? What tone do you want? What is the goal?

After you answer, the output is dramatically better. Because it finally understands what you actually want.

This one change turns ChatGPT from a guessing machine into a real assistant. The tool is free. The trick is simple. The only question left is whether you will use it.